AAM Inventory

Dashboard

Low / out of stock

Expiring within 90 days

Pending requests

Full Data View

All items — live stock, movements, expiry

Code	Name	Category	Supplier	Unit Cost	Reorder	WH Stock	Total In	Total Out	Adj.	Earliest Expiry	Status

Request Stock

Submit a stock request — add as many items as needed

Request details

Date

Branch

Requested by

Overall notes

Items requested

Category	Item name	Qty	Urgency	Notes

Branch Requests

Review and fulfill incoming stock requests line by line

Stock In

Log a full supplier invoice — one form, all line items

Invoice details

Date received

Supplier

Invoice number

LPO reference

Received by

Invoice notes

Line items

Item code / name	Qty	Cost/Unit	Total	Expiry date	Batch no.	Notes

Ref	Date	Invoice	Supplier	Item	Qty	Cost/Unit	Total	Expiry	By

Stock Out

Log items dispatched from warehouse to branches — multiple items per dispatch

Dispatch details

Date

To branch

Dispatched by

Request ref

Status

Notes

Items dispatched

Item code / name	Expiry	Qty	Cost/Unit	Total	Notes

Ref	Date	Branch	Item	Qty	Total	Status	Dispute	Receipt	By

Transfers

Log stock movements between branches — multiple items per transfer

Transfer details

Date

From

To

Approved by

Reason

Notes

Items transferred

Item code / name	Expiry	Qty	Notes

Ref	Date	From	To	Item	Qty	Status	Approved by

Stock Adjustment

Correct stock levels per branch — multiple items per submission, every adjustment logged

Adjustments are per-branch and isolated — correcting Canary Sharjah stock does not affect other branches. Never delete records.

Adjustment type

Date

Branch / Location

Adjusted by

Overall notes

Items to adjust

Item code / name	Qty before	Correct qty	Change	Expiry date	Batch no.	Item notes

Ref	Date	Branch	Item	Type	Before	Change	After	Expiry	Batch	By	Notes

Report Damage

Log damaged, broken, or unusable stock — per branch

Branch / location

Item

Qty damaged

Reason

Batch no. (optional)

Expiry (optional)

Reported by *

What happened? *

Damage log

Ref	Date	Branch	Item	Qty	Reason	Value (AED)	Decision	Reported by	Status	Acknowledged	Action

Equipment / Repairs

Report faulty machines and track supplier maintenance

Branch / location

Equipment name *

Category

Serial / asset no.

Room / area

Severity *

Date noticed

Under warranty / AMC?

Reported by *

What is wrong? *

Equipment fault log

Ref	Date	Branch	Equipment / fault	Severity	Reported by	Status / supplier	Days open	Acknowledged	Action

In-House Usage

Request approval BEFORE using stock internally — items must not be used until approved

Branch / location

Department *

Item *

Qty needed *

Date needed *

Case / patient ref.

Batch no.

Expiry

Requested by *

What is it needed for? *

Stock is only deducted once this is approved. Do not use the item before approval.

Usage log

Ref	Date	Branch	Dept	Item / purpose	Qty	Requested by	Status	Approval

Usage Report

Average consumption and cost by branch, item and department — approved usage only

From

To

By branch

Branch	Records	Total qty	Avg qty / month	Total cost	Avg cost / month

By item

Item	Times used	Total qty	Avg qty / month	Unit cost	Total cost	Avg cost / month

By department

Department	Records	Total qty	Total cost	Avg cost / month

Branch × item detail

Branch	Item	Total qty	Avg qty / month	Total cost

Transfer Report

Items moved between locations, with unit cost and total value

From date

To date

From location

To location

Date	Ref	From	To	Item code	Item	Qty	Unit cost (AED)	Line total (AED)	Batch	Expiry	Approved by

Totals per day

Date	Lines	Total qty	Total cost (AED)

Adjustment Report

Value of stock counted in adjustments, with unit cost and variance

From date

To date

Branch

Type

Date	Ref	Branch	Item code	Item	Type	Before	Change	Counted	Unit cost	Value counted	Value of change	Batch	Expiry	By

Totals by item

Item	Counts	Qty counted	Net change	Unit cost	Value counted	Value of change

LPO / Purchase Orders

Track supplier purchase orders

PO date

Supplier

Item

Quantity

Unit cost

Total amount

Payment terms (days)

Expected delivery

Raised by

Notes

Ref	Date	Supplier	Item	Qty	Total	Expected	Terms	Status

Item Register

Master list of all stocked items

Code

Name