Dashboard
Low / out of stock
Expiring within 90 days
Pending requests
Full Data View
All items — live stock, movements, expiry
| Code | Name | Category | Supplier | Unit Cost | Reorder | WH Stock | Total In | Total Out | Adj. | Earliest Expiry | Status |
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Request Stock
Submit a stock request — add as many items as needed
Request details
Items requested
| Category | Item name | Qty | Urgency | Notes |
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Branch Requests
Review and fulfill incoming stock requests line by line
Stock In
Log a full supplier invoice — one form, all line items
Invoice details
Line items
| Item code / name | Qty | Cost/Unit | Total | Expiry date | Batch no. | Notes |
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| Ref | Date | Invoice | Supplier | Item | Qty | Cost/Unit | Total | Expiry | By |
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Stock Out
Log items dispatched from warehouse to branches — multiple items per dispatch
Dispatch details
Items dispatched
| Item code / name | Expiry | Qty | Cost/Unit | Total | Notes |
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| Ref | Date | Branch | Item | Qty | Total | Status | Dispute | Receipt | By |
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Transfers
Log stock movements between branches — multiple items per transfer
Transfer details
Items transferred
| Item code / name | Expiry | Qty | Notes |
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| Ref | Date | From | To | Item | Qty | Status | Approved by |
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Stock Adjustment
Correct stock levels per branch — multiple items per submission, every adjustment logged
Adjustments are per-branch and isolated — correcting Canary Sharjah stock does not affect other branches. Never delete records.
Adjustment type
Items to adjust
| Item code / name | Qty before | Correct qty | Change | Expiry date | Batch no. | Item notes |
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| Ref | Date | Branch | Item | Type | Before | Change | After | Expiry | Batch | By | Notes |
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LPO / Purchase Orders
Track supplier purchase orders
| Ref | Date | Supplier | Item | Qty | Total | Expected | Terms | Status |
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Item Register
Master list of all stocked items
| Code | Name | Category | Unit | Cost | Reorder | Supplier | Flags |
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Expiry Tracker
All items with expiry dates flagged by urgency
Build v3 · loading…
| Ref | Item | Location | Source | Qty | Batch | Expiry date | Days left | Status |
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Cost Analysis
Mean cost and purchase history per item
| Code | Name | Category | Catalogue Cost | Mean Cost (Wtd Avg) | Last Purchase Price | Last Purchase Date | Purchases | Total Qty In | Total Spend |
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Branch Stock
Per-branch inventory levels
| Item Code | Item Name | Branch | Qty On Hand | Last Updated |
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Suppliers
Contact directory — editable
Branch Request Log
Historical branch delivery records — status updatable
| Ref | Branch | Description | Cost | Status | Notes | Update |
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Supplier Delivery Log
Historical supplier deliveries
| Ref | Supplier | Invoice | Date | Total | Status | WH Remark |
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Update Tracker
Historical encoding log (pre-March 2024)
| Ref | Invoice | Supplier | Branch | Date | Status |
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Edit History
Full audit trail of all changes
| When | Record | Type | Field | Old value | New value | Changed by |
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Users & Access
Add a user directly
Pending requests
Active users
| Name | Role | Branch |
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